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What are the differences between RFID file management application and traditional file management?

Time:2021-09-24 16:27:19


In recent years, my country's archives industry has made considerable progress. The scale of archives industry has expanded, and the number has increased day by day. The types of archives have become increasingly diversified, and the amount of information has expanded rapidly. However, the problems caused by traditional archive management methods and technologies have become increasingly prominent, and the intelligent and systematic management of archives is urgent. In daily management, the common problems of traditional archive management are as follows:

1. The file cataloging process is cumbersome and inefficient, and it takes a long time to organize;

2. File retrieval takes a long time, and the accuracy of retrieval is difficult to meet the requirements;

3. The order of file storage is easy to be disrupted, and once it is placed incorrectly, it is difficult to find it;

4. The file inventory process is unscientific;

5. File confidentiality still relies too much on manual work, which is poor in confidentiality and high risk;

6. File loss prevention work is backward, and many precious files are damaged or lost;

7. The management of expired archives is delayed, and the destruction of expired archives is not timely;

8. File flow management is chaotic, with frequent loss and file disconnection.

As an emerging radio frequency identification technology, RFID technology is widely used in material tracking, production automation control, warehouse management, identification of railway vehicles and freight containers. So what are the characteristics of RFID intelligent file management system in book file management?

RFID file management

1. The generation stage of archives

Files are automatically classified, automatically signed, automatically reminded, and monitored in real time;

2. Daily management of RFID tag technology files

(1) Statistics and inventory of archives;

(2) Archive retrieval module, which realizes archive search function;

(3) File retrieval module, which realizes file positioning function, range control, personnel control, real-time dynamic tracking combined with building office plan, automatic integration with electronic media, and classification of secret-related personnel;

(4) File homing module, which realizes the homing after the file has been consulted, and early warning of errors;

(5) Monitoring the storage environment of precious manuscripts. The existing technology cannot guarantee the storage environment of precious manuscripts. RFID tags combined with sensor technology can ensure the monitoring of the storage environment of precious manuscripts.

3. Supervision and management of RFID tag files

4. Invalidation management after RFID tag archives are archived

RFID file management

In the process of book file management, what are the monitoring and management modes of the RFID intelligent file management system?

1. Single file online monitoring and management mode

The single file online monitoring and management mode realizes the real-time inventory monitoring and management of all file tags on the file rack, reduces manual participation in file management, and realizes true unmanned intelligent file management. In this management mode, it provides file identification The success rate, the read-write equipment on the smart archive rack requires special technical development, and the equipment investment cost is relatively high.

RFID file management

2. Portfolio online monitoring and management mode

In the archives online monitoring management mode, the archives online monitoring management is realized, because the archives electronic tag stores all the item information of the archives in the archives. Therefore, the single file label in the portfolio does not need to be counted in real time. If you need to take a detailed inventory of the single file information, you can remove the file from the file rack and place it on the librarian workstation or use the mobile RFID terminal to scan the single file label in the pocket. , The entire scanning process does not need to open the portfolio. For more information about RFID book tags, RFID file management tags, RFID book files flashing light finder tags, etc., welcome to pay attention to smart card and RFID tag manufacturers RZX technology exchanges.